Privacy policy

All purchases made through this site are governed by the terms of use set out below.

By making an online purchase, you acknowledge that you have read and accepted this purchase policy and agree to comply with it and any amendments thereto.

General Terms and Conditions

Creating an Account

Creating an account is not mandatory to make an online purchase, but it offers several advantages:

• Your profile and contact information are saved for faster future transactions.
• Your purchase history is stored in the “My Account” section.
• You can modify your account at any time. To delete your account, please email us at admin@aerialevolution.ca.
• We take all necessary measures to ensure the confidentiality of your personal data, in accordance with applicable law.

Users are responsible for maintaining the confidentiality of their account, personal contact information, and password. We cannot be held responsible for unauthorized use of your account. Users must notify us as soon as possible of any unauthorized use or potential security breach by emailing admin@aerialevolution.ca.

Prices and taxes

Prices are displayed in Canadian dollars and do not include applicable taxes. We reserves the right to change its prices at any time. No administration fees are added to transactions made through our online payment platform (PAYPAL).

Personal Information

We are committed to protecting your personal data.

For registration purposes, personally identifiable information collected by AEAC may include:

• Your last name;
• Your first name;
• Your employer;
• Your home and work addresses;
• Your email address;
• Your phone number;
• Your fax number;
• Your payment information (credit card and other information provided by PayPal);
• Information relevant to participation in the event.

Authorized personnel may correct, update, or add personal and professional information.

Your personal information is collected through:

• Our registration forms;
• Our contact forms;
• Cookies and web beacons.

Use of Personal Information

We may use the personal information you provide about yourself to respond to your requests and questions related to our activities and services. By agreeing to provide us with personal information, you consent to its use for the purposes set out in this policy.

The personal information provided when you register for events, apply for membership, or renew your membership is used to ensure that we can send you e-newsletters, event notices, and any other notices or documents that you are entitled to receive as a participant or member.

Sharing your personal information

Your personal information is accessible only to our representatives, subcontractors, or suppliers whose duties require it. These individuals are required to protect your personal information in accordance with this policy.

Assigned passwords and usernames are not made available to any person or entity other than the user and staff members authorized by us.

We may disclose a user’s personal information for reasons expressly stipulated in the Private Sector Protection of Personal Information Act C.P-39.1, including to our lawyers, following the issuance of a subpoena or other court order, or for the purpose of preventing an act of violence.

We take the necessary measures to protect your personal information from unauthorized disclosure. We will not use or transfer the personal information provided to us, and it will not be disclosed or marketed without your prior consent.

If you have a user account on our website, you can view or modify your personal information at any time.

Your personal information is stored in our dedicated space on L’ASSOCIÉ’s server in Montreal.

Security measures in place

We are fully committed to protecting the security of your data. We have implemented physical, electronic, and managerial procedures to safeguard and secure the information provided online. To do this, we use the following measures:

• SSL (Secure Socket Layer) protocol;
• Communication encryption;
• Network monitoring software;
• Computer backup;
• Username and password;
• Firewall;
• Use of captcha.

External links

Our website may contain links to external sites. We are not responsible for the privacy practices or content of these external websites.

If you believe that an external website linked to from our website does not comply with the current privacy policy, please contact us.

Reporting a privacy incident

You may report a privacy incident to us at any time, i.e., any unauthorized access to, use or disclosure of personal information, as well as its loss or any other form of breach of its protection.

Cancellation policy

1. Written Notice Required
   All cancellation requests must be submitted in writing to declan@aerialevolution.ca.
2. Refund Schedule
   Cancellations received 30 days prior to the event will be eligible for a full refund minus a $50 administrative fee.
   Cancellations received between 29 to 14 days prior to the event will be refunded 50% of the registration fee.
   Cancellations received less than 14 days prior to the event will not be eligible for a refund.
3. Substitutions
   Registrants who are unable to attend may designate a substitute participant at no additional cost. Substitution requests must also be made in writing to declan@aerialevolution.ca.
4. No-Shows
   Registrants who do not attend the conference without prior notice will not be eligible for a refund.
5. Event Cancellation
   In the unlikely event that the AEAC Annual Conference is canceled, registrants will receive a full refund of registration fees. AEAC is not responsible for any other expenses incurred (including travel, lodging, or other costs).